Team Assistant

The Clermont Group is an international business group headquartered in Singapore. Founded in 1986 by New Zealand-born entrepreneur Richard F. Chandler, who brings with him an extraordinary legacy of contrarian investments, the Clermont Group builds and invests in companies in Healthcare, Financial Services and Aerospace. These businesses employ more than 8,000 people around the world.

Our story is that of a Business House built on the foundations of big dreams, courage and integrity. We believe in the goodness of business, building iconic businesses that advance community well-being and national prosperity. We bring together the art and science of business management, putting principles before profits.

Clermont comprises two divisions, a group of operating companies (Clermont Holdings) and an investment business (Clermont Capital).

Our operating companies include:

• Vietnam’s largest and leading private healthcare group, Hoan My, comprising 13 hospitals and four clinics
• SBFC Finance which provides loans to small business owners and consumers through a network of 186 branches across 152 towns and cities in India
• magniX and Eviation, which are working at the forefront of electric aviation

Role

The Team Assistant will organize and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency and safety. The Team Assistant will be the liaison between the office and our facilities partners. The primary responsibilities revolve around ensuring high levels of excellence in the daily operations. Scope includes facilities management and upkeep, inventory control, administrative, including HR operations support and travel support in an efficient, timely and professional manner.

A platform on which you would be able to exercise and demonstrate your abilities and be valued as a pillar of support within an international business group.

We believe the strength of our organisation is directly linked to the strength of our people and so we invest heavily to develop our team and actively promote a highly-supportive working environment. You will be given remarkable opportunities to build your experience and skills.

Responsibilities

We are searching for a personable, motivated individual who possesses a high level of attention to detail and a spirit of excellence. You will be an integral part of the support team with frequent interactions with both senior management and House members.

Key responsibilities:

• Diary management and travel coordination
• Office facilities management and upkeep
• Petty cash management and invoice processing
• Event planning and coordination
• Managing stock control and inventory checks
• Ensuring that health and safety regulations are followed
• Documenting procedures for third-party monitoring
• Creating and monitoring office projects and improvement initiatives
• Maintenance of administrative documents
• Provide leave cover for Operations Assistant / Barista
• Support the day to day HR operations
• Assist HR team in pre-boarding, on-boarding and off-boarding Contribute to ad-hoc HR projects, as needed
• All other assigned tasks as and when required

Requirements

• Prior experience with professional or service industry will be a plus
• Strong office management skills
• Work effectively with modest support and guidance
• Equipped with excellent communication skills
• Capable of handling sensitive people matters
• Good analytical and problem solving skills
• Hands-on with can-do attitude
• Hungry for new skills
• Openness to experience
• Meticulous and unfazed by impossible standards
• Collaborative with other functions
• Strong team spirit
• Have a polished and professional appearance
• Well versed in Microsoft Office programmes
• Proven track records of operating in a fast-paced and dynamic environment

Administrative Details

Start date: Immediate preferred

Compensation: Competitive base salary

Benefits: Medical insurance; 21 days annual leave

Education: University Degree

Experience: 8 to 12 years of operations or administrative experience

Languages: Excellent command of English

Reporting: Reporting directly to the Head of Human Resources

Travel: Based in Singapore

Disclaimer: We only accept job applications through our Clermont Career Website, LinkedIn or MyCareersFuture Singapore (A Singapore Government Agency Website). It is possible that you may have found job postings of our Company in other platforms and you could receive an unsolicited email, text message or phone call from a fraudulent contact regarding an alleged employment or other opportunity with Clermont Group. You should be vigilant in researching all these unsolicited contacts.